Avoiding the Pitfalls of Holding a Board Meeting Online

Remote work and virtual board meetings are expected to be around for the long run, as the pandemic demands businesses to change their working methods. Digital meetings allow participants to attend the meeting without worrying about quarantine durations or travel restrictions. They also help reduce the costs for hotels and flights.

Online meetings are easy to set up, and they’ve become frequent in mission-driven organizations that want to maintain their communication despite the COVID-19 Crisis. It is crucial to know the potential pitfalls of online meetings to avoid them and ensure that your online board meetings are as effective as they can be.

The most important aspect to consider is the software platform you select to host your hybrid or virtual board meetings. Select a platform which has the Waiting Room function to guard your meeting from unauthorized attendees and only admit those who are invited by your meeting’s co-host or host. Offer training to your board members so they can become familiar with the technology.

Encourage your board members to utilize a headset or speakerphone for the duration of the meeting. They should also tidy your office to ensure that it looks camera-ready and web itcounts.org.uk/virtual-data-rooms-the-key-to-unlocking-your-businesss-full-potential/ free of personal photographs and other items that distract. Also remind them to sit in a chair, not on the bed or on their couch to help to appear more professional and professional at the time of the meeting. Encourage them to speak at the beginning of the meeting to ensure that everyone hears and the meeting begins on positive note.

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